Many organizations are currently considering using a board portal software due to security concerns, the increase in virtual or hybrid meetings, and the adoption of board meetings that are paperless. But not all software was made equal. A range of features can make a an enormous difference between a successful and inadequate implementation, or one that creates unforeseen vulnerability.
The primary function of a board portal is to provide fast and easy access to the information. Consider whether the various tools and user interfaces can be intuitive to your board members based on their day-in, day out, real-life board activities. Consider the conveniences you can offer mobile directors like tablet apps and offline access, or support for remote approvals.
The majority of secretaries and board members have a limited amount of time, so they need tools that are easy to use and will save them time. Consider a board management system that has features that reduce the need for reprinting scans, copying or scanning physical documents. For instance, eSignature capabilities make it easier to sign and redistributing hard copies of documents, which is in line with sustainability goals and allowing more efficient and secure transmission of sensitive information.
Pricing can be a significant factor in deciding on the best board of directors portal for your company. Consider the different product editions, and be aware of any additional costs for administrators, committees trainings, or data storage. Be aware of how long the product is in the market and if other organizations in your industry have evaluated it for reliability and stability.